Electoral Roll

Privacy Notice

Who are we?

The parish of Great Marlow with MarlowBottom, Little Marlow and Bisham is the datacontroller (contact details below).  Thismeans it decides how your personal data is processed and for what purposes. 

Why do we process yourpersonal data?

We use the personal data youprovide on the electoral roll application form to enable us to manage, maintainand publish the electoral roll in accordance with Church Representation Rules(CRR) to:

  • determine eligibility for attendance and participation at the Annual Parochial Church Meeting and for election to the Parochial Church Council, deanery, diocesan and general synods where applicable;
  • calculate the number of representatives who may be elected to each of these synods in the following year;
  • undertake a review and revision of the electoral roll as necessary; and
  • publish your name and address, by exhibiting the roll in the parish church or the church website.

What is the lawful basis forprocessing your personal data?

  1. Processing for the purpose of determiningeligibility, creating the electoral roll and use of the roll to calculatenumbers for election to synod is necessary for compliance with a legalobligation. The processing is a statutory requirement imposed by the ChurchRepresentation Rules, which means that you must give us this information if youwant to be included on the electoral roll.
  2. Processing for the purpose of determiningeligibility and creating or revising the electoral roll is carried out in the course of our legitimate activities, as this relates solely to membersthe Church of England in connection with its purposes. 
  3. Processing for the purpose of publishing theelectoral roll relates to personal data which are manifestly made public by thedata subject. When you apply to have your name added to the church electoral roll, theautomatic legal consequence as stated in the CRR, (Part I Formation of the Roll1(8) and Revision of Roll and Preparation of New Roll 2(1), 2(3) and 2(7)) isthat your name and address will be published, and by submitting yourapplication form you are making that data public.

Sharing your personal data

Your personal data will be sharedwithin the institutional Church of England and with the general public.

How long do we keep yourpersonal data?

We keep your personal data for 6 years after acomplete review of the electoral roll.

Your rights and yourpersonal data 

Unless subject to an exemption youhave the following rights with respect to your personal data:

  • The right to request a copy of your personaldata which we hold about you;
  • The right to request that we correct anypersonal data if it is found to be inaccurate or out of date; 
  • The right to request your personal data beerased where it is no longer necessary for us to retain such data;
  • The right, where there is a dispute inrelation to the accuracy or processing of your personal data, to request that arestriction is placed on further processing;
  • The right to object to the processing of yourpersonal data for direct marketing and to have that processing stopped;
  • The right to lodge a complaint with theInformation Commissioners Office.

Contact Details

 The electoral roll officer

c/o Parish Office, The Causeway, Marlow, Bucks SL7 2AA

You can contact the Information Commissioners Office on 0303 123 1113 orvia email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, WycliffeHouse, Water Lane, Wilmslow, Cheshire. SK9 5AF.